You may wish to synchronize your Gmail account with your Microsoft Outlook for a number of reasons. Well, synchronization is not a hard, but yes it can be in the lack of proper, step-by-step instructions. Considering this, I’ve brought you a free Gmail support and Microsoft Outlook support guide that will help you easily sync Gmail with Microsoft Outlook.


In order for your Gmail account to sync with Microsoft Outlook, the IMAP server ought to be enabled. To permit IMAP, open your web browser and log directly into your Gmail account. Click on the Options button on the extreme top right corner from the screen and choose Mail Settings through the drop-down list. If in the pop3 gmail, click on the Forwarding and POP/IMAP link.

You will notice that POP is enabled and IMAP is disabled automatically. Now point your mouse to click on the Enable IMAP button. When done, click on the Save Changes button. Exit your Gmail account and close the web browser window. Open Microsoft Outlook, click the Tools menu, and after that select Account Settings from your drop-down menu.

When in the E-mail Accounts dialog box, click on the E-mail tab should it be not highlighted by default. Select the New button afterwards. When in the next window, click to select the radio button beside Microsoft Exchange, POP3, IMAP, or HTTP and press the following button. Point to below and then click the button beside Manually configure server settings or additional server types. Hit Close to proceed. Within the next window, click to pick Internet E-mail and press Next.

When within the next window, type your company name and Gmail address in the relevant fields under User Information. Under Server Information, select the drop-down arrow next to Account Type and select IMAP. For incoming and outgoing mail servers, type ‘’ and ‘’ (without quotes and as is) inside the respective fields.

Under Logon Information, type your user name (it is going to your Gmail address) and password within the relevant fields. Check the Remember password box in order to save yourself from entering password over and over every time you login to your Gmail account in Microsoft Outlook. Usually do not check the Require logon using Secure Password Authentication (SPA) box. Hit the More Settings button.

Click on the Outgoing Server tab and check the My outgoing server (SMTP) requires authentication. Also click to select Use same settings as my incoming mail server. Highlight the Advanced tab, type ‘993’ within the Incoming server (IMAP) field and ‘587’ within the Outgoing server (SMTP) field. Click to pick SSL from the drop-down arrow alongside Make use of the following kind of encrypted connection below the incoming servers.

Select TLS from the Use the following kind of encrypted connection option underneath the Outgoing server (SMTP). In order to avoid facing a server timeout error when sending/receiving emails, adjust the Server Timeouts to maximum. To accomplish this, you can slide the slider for the right hand side. You can also check the box Leave a copy of message on server to let your messages remain presented on the Gmail server. It will assist you to access your emails from your webmail account from around the globe.

When done, hit the OK button to exit this window. You may return to the prior window showing all your information that you simply just filled in. hit the gmail email server to check your email account settings. If all of the settings are correct and the connection goes successful, you will observe this message Congratulations! All settings completed successfully. Click close to carry on. Hit the Close button as instructed and close and reopen Microsoft Outlook to save lots of the changes.

Select your Gmail account and you will definitely visit a new series of different folders like Inbox, Drafts, and Spam etc. Selecting your Gmail account only develops when your multiple accounts set up within your Outlook. If Gmail is the only account you have in Microsoft Outlook, you require not create the selection. Hit the Send/Receive button to begin downloading the emails for your Gmail Inbox.

Additional Info:

In case you are a non-US resident (I mean should you are part of various other country but not towards the US), you might have to use ‘’ for the incoming mail server and ‘’ for that outgoing mail server.

You can sync Gmail with Microsoft Outlook using POP server also. However, this will be noted that POP server offers just one single-way sync for your emails along with other features etc. It means that the changes you are going to make inside your mxbhwk Outlook will never reflect inside your web-based Gmail account. On the other hand, IMAP offers two-way sync for Gmail account. Thus IMAP is preferred over POP.

If you do not pick the Leave a duplicate of message on server option, all your gmail outgoing mail server will be downloaded in your Microsoft Outlook and will not be available on the webmail account. Suppose some day you happen to be from your computer and you would like to access your emails from a third party public computer (with internet access), you will not be able to see any new emails as they already have been downloaded for your Microsoft Outlook on your own desktop computer.

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